How it works
Scan
In Expenses, tap “Scan with AI” and choose a photo or PDF of the invoice or receipt.
Check
The form is filled in with the supplier, date, total, IVA rate, invoice number and category. Check the details: automatic reading can make mistakes with blurry or unusual documents.
Save
Tap “Save expense”. The input IVA goes into your quarterly taxes and the expense is stored with its attachment.
From the supplier invoice to your items
If the invoice has product lines, a table of detected items appears with description, barcode, quantity, cost and amount. You set the margin (one for all lines or line by line) and, with “Import to Items”, new products are created and stock is topped up for the ones you already have.
Expenses by email
On the Pro and Ilimitado plans, your account has its own mailbox along the lines of facturas.tunombre@zcom.es. Forward the invoices you receive to it (or give it to your suppliers) and every attached PDF or photo becomes an expense waiting for review, read by the same scanner. Up to 5 attachments per email are accepted, of up to 8 MB each.
Keeping track of what comes in
- A To review tab with the expenses created by the scanner that nobody has checked yet.
- Possible duplicate warning if there is already an expense from the same supplier with the same invoice number, or for the same amount on the same date.
- IRPF withholding on invoices from professionals, with the amount payable to the supplier.
- Due date, payment status and ledger account (Spanish chart of accounts, PGC) suggested by category, editable by your accountant.
- Recurring expenses, weekly, monthly, quarterly or annual (Pro and Ilimitado plans).
Automatic scans included in each plan
| Plan | Automatic scans per month | Expense mailbox by email |
|---|---|---|
| Plan Básico | 5 | No |
| Plan Pro | 50 | Yes |
| Plan Ilimitado | 250 | Yes |
If you go over your plan’s scans in a month, you can carry on entering expenses by hand. The Plan Pro includes 50 scans and the Ilimitado 250.
Frequently asked questions
What details does it read from the invoice?
Supplier, date, total, IVA rate, invoice number and expense category and, if the invoice has product lines, the description, barcode, quantity and amount of each one.
Do I have to check what it reads?
Yes. The scanner fills in the form and you check it before saving. Expenses that arrive by email stay in “To review” until you mark them as reviewed.
What files does it accept?
Photos (images) and PDFs.
How many invoices can I scan?
5 a month on the Plan Básico, 50 on Pro and 250 on Ilimitado.
Do expenses count towards the quarter’s IVA?
Yes. The IVA on recorded expenses is added as input IVA under Taxes.